Creating a Job Completion Report PDF

The completion report is the most underused sales tool in the trades: one document that proves the work, justifies the invoice, prevents the dispute, and markets your business — generated in the truck before you leave the driveway.

Why send a completion report at all?

An invoice says “pay me.” A completion report says “here’s exactly what you paid for” — and the difference shows up in how fast invoices get paid and how rarely they get questioned. A photo-backed report also has a second life: clients forward it. A professional document with your logo, clean comparisons, and a signature block is a referral artifact in a way a Venmo request never will be.

What a professional completion report contains

• Your identity: logo, company name, contact info — branding, not a generic export.
• Job details: client/job name, address, start and end dates, notes.
• The work, task by task: each task with its before and after photos, side by side, with capture times.
• Verification details (when documentation matters): confirmation that photos are integrity-verified, with timestamps and metadata.
• Client acceptance: the signature, signer name, date, and agreement text.

How SiteProof builds it

The report isn’t a separate chore — it’s the job record, formatted. SiteProof generates a US Letter PDF with your brand color as an accent across every page: a job details card up front, each task on its own page with BEFORE/AFTER labeled comparisons, a green-accented verification block when Dispute-Proof Mode is on, and the client sign-off in its own bordered card with the drawn signature. Set your logo, company name, contact info, and color once in Settings; every report after that is one tap.

Timing: the driveway report

The report lands hardest in the gap between “work finished” and “client has re-formed opinions” — meaning: immediately. The workflow that wins is finish the last task → after photos (ghost overlay makes this seconds) → client signs on your phone → generate PDF → email it with the invoice from the truck. Total added time on a documented job: about a minute. Clients consistently remark on it, because almost nobody in the trades does it.

Report vs. evidence package

The PDF is the human-readable artifact — for clients, property managers, and files. When a job might be contested, export the evidence package too: the same record as a ZIP with original photos, the PDF, the machine-verifiable proof manifest, and the signature — see tamper-proof photo evidence. Send the PDF; archive the ZIP.

What it costs

PDF reports with before/after comparisons are part of SiteProof’s free tier (up to 3 jobs). Your logo and branding, verification details, client sign-off, HD/print quality, and unlimited jobs come with Pro — $9.99 once, no subscription.